Privacy Policy Ethos Staffing & Training

At Ethos Staffing & Training Ltd, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you apply for jobs, register your interest, or use our website.

1. Who We Are

Ethos Staffing & Training Ltd provides healthcare staffing and training solutions across the UK. We act as a Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this policy, you can contact us at:

Ethos Staffing & Training Ltd
📍 Address: 5 London Road, Rainham, Kent, United Kingdom, ME8 7RG
📧 Email: hr@ethos-staffing.co.uk
📞 Phone: 07877501146

2. Information We Collect

When you engage with us, we may collect the following information:

Personal Information: Full name, address, phone number, email address.
Employment Information: CV, work history, qualifications, certifications (e.g., DBS check, NMC registration).
Application Data: Roles you apply for, availability, and preferences.
Training Records: Details of courses or training undertaken with us.
Technical Data: IP address, browser type, cookies, and usage data when using our website.

3. How We Use Your Data

We use your personal data for the following purposes:

To process job applications and match you with suitable vacancies.
To verify your eligibility to work in the UK (including compliance checks).
To provide training and maintain records of certifications.
To contact you about career opportunities, interviews, or training programmes.
To improve our services, website, and recruitment processes.
To comply with legal and regulatory requirements.

4. Legal Basis for Processing

We process your personal data under the following legal grounds:

Consent – when you submit an application form or consent to receive updates.
Contractual Necessity – to assess and process your job application.
Legal Obligation – to meet regulatory and safeguarding requirements.
Legitimate Interest – for recruitment, training, and service improvement.

5. How We Share Your Data

We may share your information with:

Potential Employers or Clients – to match you with vacancies.
Training Partners – if you are undertaking training or certification.
Regulatory Bodies – such as the Disclosure and Barring Service (DBS) or Nursing & Midwifery Council (NMC).
IT & Service Providers – who help us manage our website, database, and recruitment systems.

We never sell your data to third parties.

6. Data Storage & Retention

Your personal data is stored securely on encrypted systems.
We retain your information for as long as necessary for recruitment and compliance purposes, typically up to 6 years unless required longer by law.
You may request deletion of your data at any time (see Section 8).

7. Cookies & Website Tracking

Our website uses cookies to:

Improve user experience.
Monitor website performance.
Personalise content.

You can manage cookie preferences through your browser settings.

8. Your Rights

Under the UK GDPR, you have the right to:

Access – request a copy of your personal data.
Rectification – correct inaccurate or incomplete data.
Erasure – request deletion of your data (“Right to be Forgotten”).
Restriction – limit how your data is processed.
Portability – request transfer of your data to another service.
Objection – object to certain types of data processing.

To exercise these rights, contact us at hr@ethos-staffing.co.uk

9. Data Security

We implement strict security measures including:

Encrypted storage of personal data.
Restricted staff access.
Regular compliance audits.
Secure transfer of sensitive documents (e.g., DBS checks, CVs).

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us: